Officer Information

Officers are a key part of our club’s organizational structure.

President:

  • Main club executive

  • Run YLT and general club meetings

  • Organize and call meetings

  • Call special committees



Vice President:

  • Assist the president

  • Fill the presidential role when the president is absent.


Secretary:

  • Take attendance at every YLT and general club meetings and events

  • Take note of who leads the Pledge of Allegiance and 4-H Pledge at each meeting

  • Take note of who makes motions and who seconds motions

  • Keep notes of what was discussed and decided at each meeting

  • Write down what events and meetings are coming up

  • Collect reports from mini club representatives

  • Write down the treasury report

  • Write down any tasks assigned to be completed

  • After meetings type up minutes and send to YLT and /or club

  • If it happens at a meeting write it down!

Treasurer:

  • Maintain club financial records

  • Report on club account balances and account activities

  • Submit reports for audit by the extension office

  • Write and sign checks/maintain the checkbook

  • Good attendance is required.


Reporter:
  • Report on club activities and manage the Facebook page/website
  • Take pictures
Parlementarian, Safety Officer, Community Service Officer positions available in Club bylaws.


Mini Club Representative:

  • Take notes of what happens at your mini club meetings (horses, rabbits, goats, hogs, archery, etc.)

  • Send request for any needs from the club to the club President/ a YLT member

  • Send/ give the secretary your report for each meeting  

  • Help plan what will happen at your respective mini club meetings

  • Assist advisors in leading meetings

  • Sample documents are available to fill in to make this position as easy as possible. Meeting notes may be recorded on paper or electronically.

  • If it happens at your mini club meeting write it down!